Any business will find moving to a new office exciting, and the process doesn’t have to be difficult for the people in charge of it.
According to a survey, hiring new employees is the task that causes small business owners the most stress, followed by moving. As a result, the majority of businesses put off relocation and choose to stay in expensive and claustrophobic spaces.
To increase the likelihood of a quick and effective move, consider the following seven essential office-shifting tips.
1. Plan your office move in advance
Moving a business requires careful planning and preparation. When organizing the move, choose the moving date and the duration of the relocation process. Only then can you create a schedule. Have a specific budget set aside for the moving process as well.
It will be helpful when calculating the cost of hiring packers and movers and prevent rash decisions.
2. Interact with your staff.
One of the crucial office relocation advice you should take into account is communicating with your employees. Make sure to inform your staff of moving plans and timetables. Inform them of significant modifications and operating procedures at the new company location, such as:
New building regulations, new phone and fax numbers, new packing arrangements at the new location, and others.
To make sure that no important details are overlooked and everything is covered, you can encourage them to make a moving checklist. Employee morale can be boosted by communication, despite the fact that change can be unsettling for them.
3. Appoint a project coordinator.
Every office shifting needs a team effort to improve success rates. It will be crucial to designate a project manager to oversee every aspect of the relocation procedure.
The team leader should be capable of multitasking and have exceptional organizational abilities, effective communication skills, and budget management experience. The transition can be easier if you have a great set of office management tools.
4. Guard your data.
During the moving process, anything could happen to your hardware and files. Due to faulty servers or hard drives, you might lose crucial documents. It is crucial to back up your data and safeguard it when moving in order to prevent loss and security breaches.
To protect the information about your visitors and employees, for instance, you could use a digital visitor management system. The best part is that since it is cloud-based, you can move with it with ease. In this manner, you can prove that you adhere to the General Data Protection Regulation (GDPR), as you won’t lose information about previous customers who visited your establishment.
5. Completely scrub your office
Don’t transport anything you don’t need. Old furniture should be discarded, old files should be deleted, unnecessary papers should be shredded, and surplus equipment should be sold or donated. However, since donated items can be written off, be sure to speak with your accountants.
6. Contract with a reputable moving business
For an office move to go smoothly, hiring packers and movers is crucial. Moving companies have the skills, resources, and knowledge required to facilitate a smooth move. They’ll offer packing and unpacking services to make sure your office supplies are moved securely. Additionally, a moving company can help you determine your company’s needs and create an appropriate moving plan.
Make sure to select a business that is reputable, licensed, and insured.
7. Frequently update your address.
Make sure to update your letterhead, website, business cards, and social media accounts. In the month before your move, you should also contact Google to have your address and online listing changed.
Moving isn’t as stressful as it may seem. You will be able to settle into your new workplace easily if you abide by these office relocation tips, which cover everything from organizing the move to backing up your data to communicating with clients, vendors, and staff. You can find genuine packers and movers on listdo.
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